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Raytheon Technologies Senior Administrative Specialist in Sunnyvale, California

Applied Signal Technology (AST) Division, a national asset in the SIGINT domain, is seeking a Senior Administrative Specialist for our Engineering Center in Silicon Valley. If you strive for excellence & have a passion to be part of a team that strengthens our nation & improves the security of our world, consider exploring this unique & rewarding opportunity that only AST can offer.

AST’s work in Signals Intelligence (SIGINT) & modern communications systems continually challenges our extraordinary staff members to resolve problems & make the world a safer place. AST’s work environment is enthusiastic, highly collaborative, & provides staff members the freedom to strengthen & expand their skills, explore new & imaginative ideas, & work closely with our nation’s finest service members all while embracing integrity, diversity, & work-life balance. AST offers generous compensation, reward, & recognition programs, broad career development opportunities, excellent health care options, educational assistance, parental leave, flexible work schedules, 401(k) with matching, paid holidays, & paid time off.

This role is a full-time indirect administrative position reporting to the AST Director of Engineering. In this position you will support the Engineering Center Leadership Team (ECLT) comprising of department managers, chief engineers & operations manager; as well as provide support to the Center’s engineering staff. As a member of the ECLT you will help foster a collaborative work environment while balancing the needs of internal staff & external business partners. You will work autonomously but coordinate your efforts in a way that provides the most effective operation of the Engineering Center overall. Your excellent judgment, thorough communications skills, organized & proactive approach to tasks with an ability to multitask, & discretion when interacting with others & in managing information will facilitate your results in this role.

In this role your primary responsibilities will include the following:

• Function effectively with minimal supervision in order to prioritize & accomplish multiple, time-constrained tasks in a dynamic & enthusiastic environment

• Care for the calendar of the Director & chief engineers - coordinating with stakeholders, resolving conflicts, scheduling Center meetings & events, & ensuring effective time administration

• Compile a weekly report of relevant activities & information from inputs provided by members of the ECLT

• Coordinate travel arrangements & complete expense reports

• Assist with the preparation of internal organization reports & presentations, & provide high quality, accurate work products on or before requested need date

• Synthesize information to create meaningful & effective documents, spreadsheets, & presentations using the appropriate MS Office resources, with attention to detail & skilled spelling & grammar

• Guide the flow of information within the EC & archive critical documents & records generated by EC staff members

• Organize, plan, & run large EC or site level events as well as smaller meetings that include an agenda with multiple participants & food service

• Support the EC Operations Manager as needed in coordinating Center staffing processes

• Work with other administrative support staff both inside the EC & with other AST organizations to ensure the smooth operation of office processes

• Maintain a extensive job aid that documents task implementation processes for all significant efforts within the scope of this role

• Maintain & facilitate compliance with EC office processes

• Help identify & diagnose support problems or inefficiencies within the Engineering Center & implement changes to continuously improve operations

• Interface & communicate with all levels of the organization in a professional manner

• Provide effective support to EC staff members, staff from other AST or Raytheon organizations, external customers, & job applicants through reliable, fast, & accurate problem resolution

• Respond to general internal business inquiries & requests by providing excellent customer service, while maintaining composure & escalating as appropriate

• Proactively define personal goals & seek to continuously improve job knowledge & performance of support functions

As the lead administrative specialist for the Engineering Center you will help the ECLT maintain AST’s high level of focus on customer mission results, & support our work ethic to maintain vibrancy in AST’s products & engineering capabilities as we continue to demonstrate thought motivation for the Intelligence Community.

Required Skills:

• 8 or more years of relevant administrative experience

• Attention to detail & ability to work with minimal supervision

• Experienced skills in the Microsoft Office Tool Suite (Word, Excel, PowerPoint, Outlook, Teams)

• Experience managing executive level schedules

• Excellent written & oral communications skills with the ability to interact with all levels

• Ability to anticipate needs, be proactive in resolving difficulties, & respond effectively & with good judgment to non-routine requests or situations

Experience planning & organizing large events and multi-tasking•

• Ability to anticipate needs, be proactive in resolving difficulties, & respond effectively & with good judgment to non-routine requests or situations

• US Citizenship

Desired Skills:

• Experience working with remote / geographically dispersed employees, teams, & managers

• Experience with Zoom remote meeting instruments

• Working knowledge of file sharing or wiki information

Required Education: Associate of Arts or Science degree from an accredited college or university

Desired Education: Bachelor’s degree from an accredited college or university and continuing education in administration, business, business infrastructure or similar

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Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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