Raytheon Technologies Engineering Administrator in United Kingdom
Job Title: Engineering Administrator
Req ID: 183344 BR
Summary of Role:
This is an extremely busy role supporting at leadership level where no day will be the same; working predominantly for the Engineering Leadership Team managing diary & travel, organising site events, booking hotels for conferences and courses and supporting projects. You will have high energy, be skilled at multi-tasking, flexible and used to hands on hard work. You will be the centre point for your function; communicating key messages, bridging the gap between teams and creating an inclusive friendly culture to work in. This role reports to the Head of Performance Excellence for Engineering.
Diary management: proactively organising a complex busy diary where meetings change constantly and need to be aligned with various business partners across multiple geographies & time zones, need to embrace last minute changes with minimise fuss so the Leadership Team can remain focused on the job in hand.
Demonstrate strong support for wider Eng Admin Support – share best practices, embrace new innovative ideas, encourage clear communications across sites/functions, provide holiday cover and work as one team.
Inbox management: check LT members emails, proactively responding to queries on their behalf, flagging urgent emails, chasing actions/follow ups, pre-empting meetings to organise, ensuring delegated meetings are followed through with latest telecons/gate packs.
Organising offsite meetings/conferences such as EMLP: sourcing new venues, hotels, restaurants, travel, creation of agendas, packs, and sharing of information.
Support to projects with specific administrative tasks including the compilation of data, tracking of equipment and recording of activities.
General office duties: ordering stationery/housekeeping, catering, site access requests, invoice processing, telephone support, post.
Maintaining New starter/Capability packs: Keeping central documents up to date
Travel: book travel, cars, hotels, parking, arrange agendas, organise visas, whilst always adhering to policies and procedures, share key travel info with Admin team.
Finances: create and submit expenses in a timely manner, manage approval process (signing ARs, reviewing expenses), check for policy exceptions, process invoices (raising PRs, POs etc).
Experienced in complex diary management.
Excellent communication and organisational skills.
Advanced user of; Microsoft Word, PowerPoint, Excel, Lotus Notes (email and diary management), Outlook, Concur, iPhones, iPads, Telecons, VTCs, Sharepoint.
Able to handle multiple tasks.
Ability to manage a diverse busy workload.
Proactive and self-motivated.
Positive can-do attitude, pragmatic approach.
Strong integrity and confidentiality.
Professionalism and composure.
Personable to all levels of seniority, and readily offer support to peers and colleagues.